Payments
StripePayPalSquareWindcave
Pre-auths, captures, deposits and refunds.
For independent car-rental operators
The operating system for independent car rental
Reservations, fleet, inspections, incidents, staff and payroll in one console, with a field calendar, a native inspection app, a biometric attendance kiosk and a WhatsApp agent that quotes real prices.
- Take reservations
- Dispatch the fleet
- Inspect on a phone
- Resolve incidents
- Clock the crew in
- Run payroll
- Reply on WhatsApp
- operations modules in one console
- 12+
- companion apps on one data model
- 4
- integration providers in the catalog
- 22
- rate-limited server actions
- 130+
The platform
One system for the whole operation
The core modules, up close. Every one ships today, in one console, on one data model.
Product depth
Not a thin CRUD app
Three slices of the rental day, in detail.
Field Calendar
The entire rental day on one installable board: every checkout, check-in, shift and event, live for the crew on the lot. Each card carries the reservation, the assigned driver and the next action, so the field never calls the office to ask what comes next.
- Reservations and staff views on a rolling window: 14 days back, 30 ahead
- Swipe a card to call or WhatsApp the driver
- Voice notes attached to any reservation
- Offline-capable: writes queue and sync back
Attendance Kiosk
A counter tablet that knows the crew: staff walk up, get recognized and are clocked in within seconds. Recognition inference runs entirely on the device, so no face photo ever leaves the counter, and every punch lands in attendance ready for payroll.
- Face, PIN, NFC badge or manual entry
- On-device recognition, no photo round-trips
- BIPA-aligned consent with a retention schedule
- Offline punches sync back automatically
Cortex
A WhatsApp agent that quotes real numbers
Cortex answers customers on WhatsApp with live data, not scripts. It resolves “a cheap SUV” to your actual fleet categories, quotes real availability and rates, and negotiates the daily rate within limits you set.
- Live tools, real data
- Pricing quotes, availability lookup, category rates, location info and offer emails: real actions against your organization’s data.
- Negotiation with guardrails
- Two-phase negotiation on the daily rate. Anchor-first strategy. Owner-set limits and manager-approval thresholds.
- Tested like software
- A layered NLU, state, flow and NLG architecture with output rails, smoke tests and eval gates on every capability.
Integrations
Connect the stack you already run
Rentorex ships with a provider catalog spanning payments, telematics, OTA channels, accounting, identity and messaging, and operators can request providers we don’t carry yet.
GPS & telematics
SamsaraGeotabVyncs
Vehicle location and telematics data.
OTA channels
ExpediaBooking.comDiscoverCars
Voucher capture and source-scoped rates.
Accounting
QuickBooksXeroFreshBooks
Books that match operations.
Identity verification
365ID
Customer document and ID checks.
E-signature
DocuSignDropbox Sign
Rental agreements, signed digitally.
SSO & directory
OktaMicrosoft Entra IDGoogle Workspace
Provisioning managed in settings.
SMS & WhatsApp
Twilio
Carries the Cortex WhatsApp channel.
Postmark
Transactional email and inspection reports.
Flight data
AeroDataBox
Flight tracking for airport pickups.
Building for the rental industry?
Integration credentials are encrypted and server-only, every endpoint runs the full auth, security, rate-limit and audit chain, and all writes are idempotent. If you run a toll program, telematics network, OTA or payments product, let’s connect our platforms.
Security & architecture
Boring where it counts
No security theater. These are the defaults on every server entrypoint.
- Tenant isolation at the row level
- Every business table is organization-scoped and enforced with Postgres Row Level Security: in the database itself, not just the application.
- One mandatory wrapper chain
- Auth, security, rate limiting and audit on every entrypoint. Tenancy is resolved server-side, never from client input.
- Idempotent writes
- Idempotency keys on write actions with database-backed dedupe: retries never double-charge or double-book.
- Auditable by default
- A dedicated audit log plus an audit wrapper on every server action. Even hard-deleted records keep their history.
- MFA and recovery built in
- TOTP authenticator enrollment, MFA challenge with step-up, and recovery codes.
- PII-safe telemetry
- No emails, phones, names or card data in logs: opaque identifiers and error codes only.
Questions, answered plainly
We’re opening early access ahead of general availability. Book a walkthrough and we’ll set up an organization with your locations, categories and rules.
Yes. Locations carry their own tax profiles, currencies and rate overrides, and one organization can operate multiple brands with rules scoped per brand.
An installable, offline-capable operations calendar for field staff, a native iOS/Android inspection app, an Android attendance kiosk with on-device face recognition, and the Cortex agent answering customers on WhatsApp.
Through a built-in connector catalog: payments, telematics, OTAs, accounting, identity, e-signature and messaging. Credentials are encrypted and server-only, and operators can request providers we don’t carry yet.
In managed Postgres with row-level tenant isolation, an audit trail on every action, and PII-free telemetry. Staff access is role-based with two-factor authentication.
See Rentorex on your own fleet
Book a walkthrough. We’ll spin up an organization with your locations, categories and rules, then run the whole day in front of you: booking wizard to checkout inspection to pay stub.